ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

McQuillan Pavilion

September 18, 2024

The meeting was called to order at 11:45 pm by League Coordinator Jim Goodman.

ROLL CALL

Board Members: Jim Goodman, Kent Bruinsma, Joe Koerner, Randy Stocker, Gary Oldenburg, Deb Warnke, Ernie Hain, Dave Zemke, Chuck Brand, Mike Ewen, Gary Thomas, Bill Sutter, Ben Borgen and Bobette Pronk.

GUEST: Joe Kluck

SECRETARY’S REPORT: Secretary's report for the August 21, 2024 meeting was emailed in pdf format prior to the Board meeting for members to review. There was considerable discussion from the minutes concerning line item under New Business relating to our charity for Session 4 picnic. It was decided to drop family member and replace with someone who is going through cancer. A motion was made by Ernie Hain that we go with what we previously voted on electronically and change the Bylaws to Community instead of individual. Deb Warnke seconded. Motion passed. Motion made by Kent Bruinsma, seconded by Deb Warnke and

approved to accept the Secretary's Report as corrected.

TREASURER’S REPORT: The Treasurer's report for the month ending August 31, 2024 was emailed in pdf format prior to the Board meeting for members to review. Ernie Hain reported the following amounts: checking account $8,678.33, designated funds $2,453.68 and non-designated funds $6,076.37. Motion made by Gary Oldenburg, seconded by Kent Bruinsma and approved to accept the Treasurer's Report.

SAFETY & RULES REPORT:

Bill Sutter had nothing to report.

SPECIAL ASSISTANT REPORT:

Ben Borgen reported he is waiting to hear when our 15 new hats from C&M will be ready to pick up.

PUBLIC RELATIONS REPORT:

Gary Thomas had nothing to report.

WEBSITE/TECHNOLOGY REPORT: Joe Koerner reported everything is going well.

ACTION ITEMS:

1. Joe Kluck gave a update on the Session 4 picnic. Looking at getting meat and beans from John Hardy's. Has a nice amount of people to help with set up and take down. Matt Halleck will be bringing his PA system.

UNFINISHED BUSINESS:

1. American Legion Post #92 has indicated they are interested in being a league sponsor. It will be discussed at a later time.

2. Gary Oldenburg made a motion to donate $1500 to the Eagles Cancer Telethon. Motion failed due to lack of a second.

3. A motion was made by Deb Warnke, seconded by Kent Bruinsma and approved to accept the following 2025 RMSS Board members: 

League Coordinator – Jim Goodman Assistant Coordinator – Dave Zemke Assistant Coordinator – Kent Bruinsma Secretary – Bobette Pronk 

Treasurer – Ernie Hain 

Publicity – Randy Stocker and Melissa Doe 

Rules – Bill Sutter 

Web Director – Joe Koerner 

Special Assistant Coordinator – No one so far

4. All first aid kits for each of the fields need to be replaced. Kent Bruinsma will follow up with this next Spring.

NEW BUSINESS:

1. RMSS online merchandise orders will be available online. Ben Borgen spoke to C&M about this. Deb Warnke will check with Superior Screeners to see what they can offer us.

2.Dome ball update. There is a new Sports Director at RCTC. Dome is going up second week of November. We have submitted our rental days starting November 18 until end of March. Price will be same as last year.

3. It was reported that a inappropriate gesture was made to a individual during a game. A special meeting will be held on Monday, September 23 to further discuss.

Next board meeting is October 16.

Motion made by Kent Bruinsma and seconded by Mike Ewen to adjourn at 1:10. Motion approved.

Respectfully submitted electronically

Bobette Pronk,

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.