ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlie's Eatery

October 16, 2024

The meeting was called to order at 12:00 pm by League Coordinator Jim Goodman.

ROLL CALL

Board Members: Jim Goodman, Kent Bruinsma, Joe Koerner, Randy Stocker, Gary Oldenburg, Deb Warnke, Ernie Hain, Dave Zemke, Chuck Brand, Bill Gosse, Ben Borgen, Mike Ewen, Bill Sutter and Bobette Pronk.

GUEST’S : Joe Kluck, Gwen Stevens, Pam Oldenburg and Scott Hanson

SECRETARY’S REPORT:  The Secretary's report for the September 18, 2024 meeting was emailed in pdf format prior to the Board meeting for members to review. Motion made by Ben Borgen, seconded by Deb Warnke and approved to accept the Secretary's Report.

TREASURER’S REPORT: The Treasurer's report for the month ending September 30, 2024 was emailed in pdf format prior to the Board meeting for members to review. Ernie Hain reported the following amounts: checking account $7,681.93, designated funds $2,003.68 and non-designated funds $5,929.50. Motion made by Ben Borgen, seconded by Kent Bruinsma and approved to accept the Treasurer's Report.

SAFETY & RULES REPORT:

Bill Sutter had nothing to report.

SPECIAL ASSISTANT REPORT:

Ben Borgen reported that we need to find someone to be in charge of the Dome tournaments in January and March if we are going to continue with them. Twins Community Fund tickets will be available in 2025. Randy Stocker is interested in heading this up.

PUBLIC RELATIONS REPORT:

No report other than Chuck Brand reported that the banner at the Rec Center is coming due in October. It previously cost us $150 to have it.

WEBSITE/TECHNOLOGY REPORT:

Joe Koerner reported the Session 4 teams are on the website now. Continues to work on QR codes.

ACTION ITEMS:

1. Gwen Stevens, Director of Cooperative Relations and HR Manager of People Energy Coop gave a presentation to the Board on sexual misconduct and implications.

UNFINISHED BUSINESS:

1. End of the year picnic was reviewed. Joe Kluck felt things went well. Picnic cost us $1066.87.

2. Deb Warnke talked to Superior Screeners about RMSS doing online merchandise orders. They are open to work with us. In January the Board needs to decide if this is something we want to do.

NEW BUSINESS:

1. Rules and Procedures Conduct Policy – Jim Goodman sent out the sexual harassment policy prior to the meeting. It was decided to remove the word sponsors from the policy. Jim will take copies that Gwen left and review and then send out to the Board. We will discuss at the November meeting.

2. 2024 game attendance reports were sent out prior to the meeting. Kent Bruinsma pulled the information together.

3. Jersey and Team Board inventory – Kent Bruinsma reported Eagles are the only one that hasn't responded to him yet.

4. Joe Kluck gave a Dome ball update. Not sure when the Dome is going up but could be the week of November 11. Fees will be same as last year. Ernie Hain brought up using some of our excess money for Dome ball but that was dismissed.

5. Kent Bruinsma made a motion to have a $35 early bird special for summer ball and $48 after that. Motion seconded by Dave Zemke. Motion approved by Board members.

6. Kent Bruinsma reported he has all but one first aid kit at his house and will pick up the AED kits after fall practices end. He will then take inventory of each one and fill accordingly.

7. Gary Oldenburg made a motion that all Board members, managers and players over 80 play for free. Motion seconded by Bill Gosse. Motion approved by Board members.

Next board meeting is November 20.

Motion made by Gary Oldenburg and seconded by Chuck Brand to adjourn at 2:00 pm. Motion approved.

Respectfully submitted electronically

Bobette Pronk,

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.