ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Eagles

May 15, 2024

The meeting was called to order at 11:30 pm by League Coordinator Jim Goodman.

ROLL CALL

Board Members: Jim Goodman, Melissa Doe, Kent Bruinsma, Ben Borgen, Mike Ewen, Joe Koerner, Ernie Hain, Randy Stocker, Chuck Brand, Gary Oldenburg, Gary Thomas, Ed Butler, Casey Doe and Bobette Pronk.

GUEST’S : None

SECRETARY’S REPORT:  The Secretary's report for the April 17, 2024 meeting was emailed in pdf format prior to the Board meeting for members to review. Motion made by Deb Warnke, seconded by Chuck Brand and approved to accept the Secretary's Report.

TREASURER’S REPORT: The Treasurer's report for the April 17, 2024 meeting was emailed in pdf format prior to the Board meeting for members to review. Ernie Hain reported the following amounts: checking account $10,214.07, designated funds $1,795.35 and non-designated funds $5,104.36. Motion made by Deb Warnke, seconded by Gary Oldenburg and approved to accept the Treasurer's Report.

NEW BUSINESS:

1. Gary Oldenburg brought up about Memorials. Currently you have to be a current ball player. Jim Goodman will make sure bylaw says Executive Board approval. Motion by Mike Ewen, seconded by Kent Bruinsma to change the bylaws. Motion approved.

UNFINISHED BUSINESS:

1. Randy Stocker reported the Nashville Band Sequoia South will be playing at our June 26 picnic. We will pass a hat for donations for the band. Mike Ewen will MC at the picnic.

2. RMSS players will play a softball game at 6:00 pm, June 26 during Rochesterfest. We will invite sponsors and are being asked to wear our jerseys.

3. RMSS will set up a tent on Saturday, June 29, so kids can bat, throw, etc.

4. Randy needs two four hour shifts filled by volunteers.

5. RMSS is also being asked to help out at the beer tent June 27-29 if anyone is interested.

SAFETY & RULES REPORT

No report.

SPECIAL ASSISTANT REPORT

Ben Borgen reported RMSS took in $658.33 from the D&R pool tournament. He has lots of koozies left over. He is also getting more Twins tickets to distribute.

PUBLIC RELATIONS REPORT:

Gary Thomas is working with Joe Koerner to get QR code to make some new business cards. It was talked about maybe looking into getting a sign that players could hang on the back of their vehicles.

WEBSITE REPORT:

Joe Koerner reported he would like to put something more about the Casual Division on the website.

UNFINISHED BUSINESS:

6. A motion was made by Kent Bruinsma to approve the Bylaw update to read The Rules/Safety Director shall annually review the latest SSUSA documentation and recommend the RMSS differences prior to the start of each season. The League Coordinator or Rules/Safety Director may call for a committee meeting at anytime during the year, if needed. Seconded by Ben Borgen and approved.

7. Kent Bruinsma will write up something pertaining to how we divide up our teams more equally for the Rules and Procedures update.

ACTION ITEMS:

1. End of registration for session is May 22.

2. No games Memorial Day.

3. Session two draft is May 29.

4. Last games for session 1 are June 5.

5. First games for session 2 are June 10. Dave Zemke will manage Thrivent/Bob's Construction and Mike Weist will manage C&M Screenprinting.

NEW BUSINESS:

2. Gary Thomas brought up that he had seen a aluminum 120 bat for approximately $50. After some discussion a motion was made by Ernie Hain to purchase up to four of these bats if they are still available. Gary Thomas seconded and motion was approved.

3. Session 2 picnic will be held June 26. Gary Thomas and Melissa Doe and committee are working on it.

4. Salvation Army is having a golf tournament Golf for Good on July 22 if any RMSS players are interested.

5. Session 2 draft list will be put together by Joe Koerner and Jim Goodman.

6. There was discussion regarding the upcoming draft and how to have people indicate their preference for which division they want to be drafted into. It was decided that there will be three choices for players to pick from. The choices are Competitive, Casual or Either (willingness to play in either division). For either option managers will decide at the draft which division the player will be drafted into.

7. Ernie Hain made a motion that the league will continue to use the 11 inch ball when women are batting. Seconded by Deb Warnke and motion approved.

Next board meeting is June 19.

Motion made by Gary Oldenburg and seconded by Ben Borgen to adjourn at 1:15 pm. Motion approved.

Respectfully submitted electronically

Bobette Pronk,

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.