ROCHESTER MINNESOTA SENIOR SOFTBALL

BOARD MEETING

Charlie's Eatery

February 19, 2025

The meeting was called to order at 12:30 pm by League Coordinator Jim Goodman.

ROLL CALL

Board Members: Jim Goodman, Deb Warnke, Chuck Brand, Mike Ewen, Ernie Hain, Melissa Doe, Randy Stocker, Dave Zemke, Kent Bruinsma, Casey Doe, Bill Gosse, Willis Goll and Bobette Pronk.

GUEST: Joe Kluck

SECRETARY’S REPORT:  The Secretary's report for the January 15, 2025 meeting was emailed in pdf format prior to the Board meeting for members to review. Motion made by Deb Warnke, seconded by Kent Bruinsma and approved to accept the Secretary's Report.

TREASURER’S REPORT: The Treasurer's report for the month ending January 31, 2025 was emailed in pdf format prior to the Board meeting for members to review. Ernie Hain reported the following amounts: checking account $7,313.04 and designated funds $405.11. Motion made by Kent Bruinsma, seconded by Chuck Brand and approved to accept the Treasurer's Report.

SAFETY & RULES REPORT:

No report.

PUBLIC RELATIONS REPORT:

Randy Stocker and Melissa Doe will meet before the March meeting. Gary Thomas has flyers and business cards.

WEBSITE/TECHNOLOGY REPORT:

Joe Kluck reported everything going well.

ACTION ITEMS:

1.Jim Goodman had sent out the 2025 Activity Calendar prior to our meeting. It is still a work in progress but looks good.

2. Jim Goodman had sent out the 2025 Summer Season schedule prior to our meeting. It looks good but Jim will be tweaking it a little before finalizing.

3. Team Managers will be firmed up after further discussion from our meeting.

4. Form Equipment and Picnic Committees will be handled by Jim Goodman.

UNFINISHED BUSINESS:

1. Rules and Procedures Conduct Policy – Motion by Chuck Brand, seconded by Deb Warnke to accept the new additions for the Rules and Procedures Conduct Policy. Jim will update the website with these changes in them.

2. League/Team Sponsors – We have two new league sponsors which are American Legion and Pannekoeken. Thrivent and Bob's Construction will no longer be team sponsors. All Pro Pavers and Retaining Walls will be a new team sponsor in 2025.

3. It was decided to quit pursuing Liability Insurance for Board members.

4. Randy Stocker discussed Rochesterfest activities that RMSS could help with or take part in. It was decided that on June 26 RMSS will field a team to play against the Moonshots which is a adaptive baseball team. He needs approximately 350 volunteers and would like some RMSS players to work in the beer tent as we did last year. He needs four to six people from 4:00-10:00 pm everyday. He also suggested RMSS have a float which would cost $135 for our non-profit organization. Further discussion will continue next month.

5. Deb Warnke reported on information about jerseys for next year. We will order one new set of jerseys in addition to our two we replace every year. Randy Stocker made a motion to order top quality shirts without buttons. Ernie Hain seconded. Motion approved.

6. Joe Kluck gave a Dome ball update. Tournament coming up February 27-28. One team short for Friday as of today. Joe would like to see a $1 increase next year to play in the Dome. That will be discussed later this year.

NEW BUSINESS:

1. Jim Goodman will update the Registration Form with the new Conduct Policy information added and will send to Joe Kluck.

2. A new summer division proposal was discussed using a A and B division. Dave Zemke made a motion to draft four A teams and four B teams. Deb Warnke seconded. One of the discussion points was how to do true drop-ins. After discussion motion was approved. Jim would appreciate names of possible B managers.

3. Dave Zemke brought up how much money we should have in our banking account. He feels we need some discussion on how much we maintain.

Next board meeting is March 19.

Motion made by Dave Zemke and seconded by Kent Bruinsma to adjourn at 3:00 pm. Motion approved.

Respectfully submitted electronically

Bobette Pronk,

RMSS Secretary

Any comments or concerns regarding these minutes should be directed to the League Coordinator. You are also encouraged to attend the RMSS board meetings to voice your comments and concerns.